Organisation renewal information

Check your practitoners' details

Information your practitioners will need before they commence their online renewal applications

To make the online renewal process as quick and easy as possible, please ensure that your practitioners have the following information before they start the process:

How to log in to mQLS

Practitioners will go to myQLS and log in using their individual username and password. For additional help logging in, please contact our Records & Member Services team on 1300 367 757 or email records@qls.com.au.

Who will be paying their fees (the practitioner or the organisation)

Will the practitioners pay their own fees?

Has your organisation agreed to pay employed practitioners’ practising certificate and/or membership fees?

If the organisation is paying some, but not all of the fees, please let the practitioners know exactly which fees the organisation will be paying. Practitioners are responsible for ensuring their fees are paid by 31 May 2022.

Their credit card details if they are paying their own fees, as they can pay by credit card when submitting their forms

Practitioners can pay their fees by credit card at the time of submitting their online renewal application forms. They can also pay by BPay.

Whether or not they are opting out of the QLS Professional Standards (Limitation of Liability) Scheme

If your organisation is a law practice that participates in the QLS Professional Standards (Limitation of Liability) Scheme, please inform practitioners so they do not elect to be exempt from the Scheme. To gain the full benefit of the liability cap, all practitioners within a law practice need to be QLS members and members of the Professional Standards Scheme. For enquiries telephone 1300 367 757 or email psscheme@qls.com.au.

They are CPD compliant

Practitioners must achieve a minimum CPD requirement of 10 units by 31 March 2022 for the 2022-23 year. This includes at least one CPD unit in each of the compulsory core areas of professional skills, practical legal ethics, and practice management and business skills. If practitioners will not achieve the minimum CPD requirement by 31 March 2022, they should contact QLS’s Records and Member Services team on 1300 067 757 or email records@qls.com.auFor information on CPD, read the CPD Guide, telephone 1300 367 757 or email cpd@qls.com.au.

All organisations must review and action their payment summary sheet

Once the renewal process has commenced, you will need to review your online payment summary sheet (which replaces the worksheet summary emailed in previous years) via your organisation’s myQLS login.

This online summary allows you to select and pay for all your organisation’s charges, including practising certificates, fidelity fund fee, membership fees, and fees pertaining to the professional standards scheme. The payment summary sheet, used in conjunction with the renewal status report, allows you to stay up to date on how your staff are progressing with completing their practising certificate and membership renewal forms.

Where are the PII invoice and top up insurance invoices located?

Under the organisation’s myQLS, click on the Renewal walkthrough tab see step 9 and step 6.

Finance ready

If the organisation is applying for finance for the payment of practitioners’ fees and insurance levies, please make sure the application for finance is sent to the financial provider with enough time to be processed and fees paid and received by QLS before 31 May 2022.

QLS has secured a premium funding arrangement with Westpac bank for 2022-23 renewal of practising certificates and QLS memberships. This allows the costs of renewals to be funded by the bank at 2.75% interest and payable over 12 equal monthly instalments. If you intend to finance through Westpac, you must consent at step 3 on the Renewals walkthrough tab on the organisation’s myQLS.

Where are online renewal application forms located?

An email will be sent to practitioners on 12 May 2022, directing them to the Renewals tabwhich will appear on each practitioner’s myQLS profile. Practitioners will go to myQLS and log in using their individual QLS username and password. If additional assistance is needed, please contact our Records & Member Services team on 1300 367 757 or email records@qls.com.au.

What is the deadline for renewal applications?

All renewal application forms must be submitted online and prescribed fees received by QLS on or before 31 May 2022 (rule 17(1) of the Queensland Law Society Administration Rule 2005).

When is the due date for payments?

The due date is 31 May 2022. Practising certificates will not issue until all fees and insurance levies are paid.

Payment options for organisations

Payments may be made by organisations paying some or all of their practitioners’ fees as soon as all practitioners have submitted their online renewal application forms.

The payment summary sheet for your law practice can only be obtained through myQLS on or after 12 May. It will not be emailed to you.

Once you log in to myQLS, click the Renewal walkthrough tab, then click the payment summary sheet button.

Westpac finance

QLS has secured a premium funding arrangement with Westpac bank, which allows the costs of renewals to be funded by the bank at 2.75% interest and payable over 12 equal monthly instalments. For more information contact QLS’s Records and Member Services team on 1300 367 757 or email records@qls.com.au.

Payment by credit card

Organisations can pay by credit card via the payment summary sheet on their organisation’s myQLS Renewal walkthrough tab.

Payment by BPay

BPay payment references will be set out when the organisation prints their payment summary sheet via the organisation’s myQLS Renewal walkthrough tab.



Will practising certificates be posted?

In an effort to provide our members with a more efficient process, and to align with our commitment to a more sustainable future, practising certificates will be issued electronically as a PDF once their renewal is successfully submitted, all prescribed fees are received, and all requirements are met.

Refunds

Refunds will be processed as soon as possible, in the order they are received. Please note, due to the large number of payments being processed during the renewal period, refunds may take up to 8 weeks to process from the date of the request of the refund.

Do you need further information?

If you have any questions or require assistance during the renewal period, please contact our Records and Member Services team on 1300 367 757 or email records@qls.com.auQuestions about professional indemnity insurance, the calculation sheet or top-up insurance options offered by Lexon Insurance should be directed to Lexon Insurance Pte Ltd by telephone on 07 3007 1266 or email at enquiries@lexoninsurance.com.au.